The screen time issue – nudges or blocks?

What can be done to reduce the time spent on our devices has become a very public question. The issue has resulted in K12 schools being legislated in many areas to prevent students from bringing their phones to class and concerns are common that the rest of us should also cut back. I have written previously about the issue when present in young phone users and whether heavy use should be characterized as a physical addiction or a bad habit

The present post originated from my continued reading on this topic and an article I read related to the bad habit perspective proposing that adolescent screen time could be reduced if adolescents became more aware of their screen time and begin to think of it in terms of time not spent on other activities they value. This article described a program called Project Reboot and the Clearspace app. The app allows a user to set specific limits and informs the user when limits are being exceeded. The notion of improving mindfulness and the exertion of personal control seemed related to the bad habit perspective. Is awareness enough or should use simply be prevented?

Research on apps that intervene

It seemed likely that researchers would have investigated digital strategies to address a problem that originates with digital devices and I located a meta-analysis of such strategies (Tahmillah and colleagues, 2023). I recommend anyone interested in this topic take a look at this article because it does a great job of categorizing apps and the approaches taken to impact screen time. Just the list of apps was informative (Clearspace was not included) if for no other reasons than many may be unaware that such interventions exist and because the costs vary greatly. Identifying the apps proven to have an impact on behavior in combination with the mechanisms employed by such apps was informative. Simply blocking the use of an app or taking phones away limits screen time, but technology in general and most apps specifically have both opportunities and limitations so most of us in the long run would be better off making decisions about when and for how long to use our apps. 

The classification system

Rahmillah and colleagues proposed the following categories:

  1. Block
  2. Self-tracking
  3. Goal advancement
  4. Reward/punishment

Categories were further differentiated by underlying processes. For example, goal advancement, the approach that most interested me, included among the processes the opportunity to set a goal and a goal warning that the limit was approaching. 

The idea of the meta-analysis was to identify the apps that had demonstrated success in reducing screen time and then consider the underlying processes used by the more successful apps. In reviewing the studies found to impact screen time, I discovered the built-in screen time capabilities of iOS were listed (example of iOS screentime study available online). Given the costs I had found associated with other apps, this seemed important to me as users might be reluctant to consider costly apps this seemed important. 

Description of iOS Screen Time Controls

iOS Screen Time offers capabilities that seem examples of the goal-setting and goal-warning processes of a Goal Advancement approach. The following describes how to set up an iOS device to provide these functions.

The following image shows important iOS settings for limiting use. These features are available from the System settings. The Screen Time button (left-hand panel) provides access to multiple settings in the right-hand panel. Goals can often be accomplished in multiple ways and I am describing just one sequence here.

From the following image, note the following. The settings you can implement can be protected by a password (red box near bottom of image). If you wanted to set controls on a child’s phone to prevent access or limit the time on an app, you might want to protect the setting with a password. For your own use, you might not want to use a password offering you a way to ignore the notice that you had reached the limit you had established. You can set limits in several ways – individually or by category. If you decide to set limits by category, you might want to exclude some apps from that category. Always allowed provides a way to do this. 

The approach I am taking here makes use of the See All Apps and Website Activity option (Green box). 

The Apps activity option shows time spent by app or by category. You can toggle between the two presentations by selecting the button shown in the smaller green box (this would take you to the app view from the category view). Toward the right end of a category, you should see the > symbol. Selecting this symbol will reveal the apps associated with that category. 

You can now select the category or individual apps to set limits. I have selected Instagram. 

I can then set the maximum time per day and customize the time during a week should I want to do something more complex such as extend the limit for the weekend. 

What happens when you exceed your goal? You will encounter the following Time Limit Screen. If you have a password set, you (or someone with the password) would have to enter the password to provide you more time. If no password has been set, you see the following options and can make an informed selection to continue.

Screenshot

Summary

Apps are available to help individuals manage their screen time and research indicates some apps do produce improvement. Of course, research studies do not claim every individual will respond in this manner. Some techniques allow individuals to set goals and inform the user when they have spent the maximum time they intended to spend. This approach is based on the assumption that the lack of awareness is a reason many exceed the amount of time individuals intend to spend and behavior will change when a method of improving awareness is provided. iOS has screen time controls built in that allow for goal setting and goal awareness to be provided. Because these functions come with the operating system on Apple devices a user does not have to spend money on additional capabilities. This post explains how to set goals in iOS. 

Reference

Rahmillah, F. I., Tariq, A., King, M., & Oviedo-Trespalacios, O. (2023). Evaluating the effectiveness of apps designed to reduce mobile phone use and prevent maladaptive mobile phone use: multimethod study. Journal of Medical Internet Research, 25, e42541.

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Weava

In the last few years, I have explored, used, and written about a large number of highlighting/annotation tools. At some point, one tool and service begins to seem very much like every other. Still, developers continue to create new, but similar products. I do not think most individuals need to explore each new product. I have settled on a small set of tools I use, but I continue to explore other tools mostly to make suggestions for others to consider.

I believe that most tools would work for most people, but small differences might allow some tools to match to varying degrees with different priorities. Among these priorities are the following activities:

  1. Creation of a personal resource collection – A user wants to accumulate ideas, concepts, strategies, or examples from what has been read or watched. The tool used may have built-in capabilities to accumulate this information or be designed to export the content the tool has excerpted to another tool better suited to long-term organization, manipulation, and retrieval. 
  2. Social annotation – A user may want a tool suited to the implementation of a collaborative reading and annotation process. Value is found in the identification of useful content that has not been read or the comparison of significant elements several individuals have identified in the same source.
  3. Scaffolded reading – An educator or expert adds elements to a document or video to assist learners or less knowledgeable individuals in processing a source of interest. In other posts, I have described this as layering in that an expert adds elements on top of topics of existing content (highlights, comments, links, questions) to encourage others to process the base content more effectively. 

Weava is a Chrome extension for highlighting, annotating, and sharing comments made to web pages and PDFs. I was excited to discover it because Weava has made an effort to promote its capabilities to educators. There just seems to be more education-focused layering tools for video content and I can add Weava to the tools available for web pages. There is a free and a premium ($4 a month) version with a discount for educators. I have not used Weava with students so my experience is limited to personal web annotation.

To get started with Weava, you need to download and install the Weava extension into your Chrome browser and create an account. Weava is used in two ways. It is used while viewing a web page or PDF and it is used later to organize and work with your highlights and annotations in what is called the Dashboard. You have access to a sidebar while using Weava with a web page and you use the Dashboard when working with the content you accumulate. The Dashboard is available from https://weava.com/

In the image below you can see the icon for Weava which has been selected while viewing the web page in the left-hand part of the image and the sidebar which displays highlights taken in the right-hand portion. 

To highlight text, drag text from the document and a small palette opens showing color options. Some users use different colors to indicate different types of information. Select a color. To add a note, click the now highlighted content and another palette opens with an area for entering text. 

This is the dashboard view available when you login to Weava. The dashboard allows access to the documents you have accumulated. In this case, the document described above (large window) and related highlights and annotations (middle window). The document to be displayed selected in the very left-hand window (in this case stored in the folder blog research). 

Selecting a stored document to display provides one additional opportunity. The Cite button generates a citation for the source document and provides a way to copy (export) this citation. One recommended educational use of Weava is to collect of resources and to use this collection to generate some type of educational project. The citation associated with each source can be used to provide a list of resources that can accompany a completed project. 

One final suggestion. Frequently, users return to their notes and highlights and find the selected information does not make as much sense as it probably did when it was selected. Clicking on the note will take a user to the location in the document associated with that note so that the full context can be reviewed.

Summary Comments

Import and export capabilities can be important to users. My personal workflow is focused on long-term storage, organization, and retrieval using Obsidian. Weava does not export to Obsidian so it is not the highlighting and annotation tool I rely on. It does export to other Personal Knowledge Management tools (e.g., Glasp). It makes the most sense to me to think of Weava as developed for specific projects a student or knowledge worker would focus on. The concept seems to be optimized for a targeted project and the search for documents (web pages and PDFs) is useful for that project. Students projects would be ideally suited to this focus as would knowledge workers who know what the goal of a specific task they have taken on would be. Second Brain or Personal Knowledge Management goals are broader and less specifically defined so other tools are probably more appropriate for those wanting a long-term less targeted accumulation of content. 

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Disciplinary Perspectives on Taking and Using Notes

I have found myself exploring and writing about the interrelated topics of personal knowledge management, second brains, and note-taking for the past several years. As I have spent time on these interests, it became obvious that there were multiple disciplinary perspectives on these topics. In addition, the different disciplines seem mostly oblivious to each other as indicated by the lack of cross-referencing evident in their written materials. There are sometimes references to historical connections which I will identify, but for anyone interested in these topics I would suggest there are benefits for exploring more than a single point of view.

The Perspectives

Here are the descriptive labels I have decided to use for what I claim to be different perspectives. Hopefully, the labels offer some insights into the categories I have in mind.

  1. Academic studying – this perspective provided my personal background for this general topic. The focus of this perspective is learning in formal academic environments with the goals of the acquisition, understanding, and application of information to examinations and projects. While the general goal of education is focused on the long term and preparation for life, note-taking has a more immediate focus. I am of the opinion that the great majority of what I would describe as research is focused on topics within this category. Most of this research is based on a cognitive perspective on learning and application.
  2. Organizational Knowledge Management – Organizations have a need to develop, preserve, and apply knowledge. For multiple practical reasons (e.g., changeover in personnel), this knowledge should be externalized for the benefit of the organization. The generation and use of this shared knowledge originate with individuals. Personal knowledge management (PKM) can be individualized or integrated with the more general needs of a given organization. Procedures for accomplishing these goals are the subject of scholarship and training in the formal programs preparing individuals for careers in organizations (e.g., business schools), but it is my impression that scholarship is less empirical than that applied by those with an academic studying perspective and more anecdotal and based in logical argumentation.
  3. Knowledge Management Entrepreneurs – I struggled with a way to describe this perspective. It seems to me that there has been a recent and identifiable group of individuals offering self-help books and consulting expertise to those interested in Personal Knowledge Management. This category resembles the organizational knowledge management perspective but does not share the same group focus. The perspective emphasizes the collection, organization, exploration, and application of information over an extended period of time to accomplish personal goals. Of the three groups I have identified, those individuals promoting techniques and processes are the least likely engaged in what I would describe as formal scholarship.

Historical Antecedents

While not absolutely consistent, there are frequent references to similar individuals, practices, and models that can often be identified among these perspectives. Here is my own list of such sources.

  1. Vannevar Bush’s article “As we may think” describing the manner in which individuals and organizations might use a yet-to-be-developed technology (the Memex) to take on information overload and how a knowledge worker might explore, retain, organize, and apply information. 
  2. Commonplace books are journals, diaries, or notebooks maintained by individuals. A famous historical example would be the Leonardo Di Vinci notebooks still available in different formats (Amazon source).
  3. Luhmann’s Zettelkasten. A zettelkasten is a card-based note-taking and note-linking system now often adapted to digitization and computer applications. It did not originate with Nikolas Luhmann, but I have connected the approach with his name because his prodigious use of the system as a scholar seems the example so many use. 
  4. The encoding and external model of note-taking (e.g., Rickards & Friedman, 1978) is the basis for much of the empirical research from the academic studying perspective. It proposes that learners could possibly benefit from both the thinking required in taking notes (the encoding process) and/or by having an external record available for review (external storage). This basic differentiation has been applied to such topics as whether taking notes by hand is more or less effective than taking notes using a keyboard (encoding), the best ways to work with the external notes (e.g., retrieval practice), and individual differences in both what is stored and how what is stored is used. For example, the Cornell note-taking method is an example of a system for both taking and using notes. 

Examples from the different perspectives

I have written extensively about a couple of these perspectives in previous posts so rather than repeat myself and increase the length of this post I will link to some of these earlier posts.

  1. Academic Studying – History of Note-Taking Research, Note-taking as a Generative Activity, Cornell Notes and Beyond
  2. Organizational Knowledge Management – this perspective is a little more challenging as I have not written about it before. Here is a source you can explore without having journal access – Towards a Co-evolution of Organizational and Personal Knowledge Management Systems. Also see Pauleen (2009) – this is the introduction to a special issue on personal knowledge management. 
  3. Knowledge Management Entrepreneurs – Creating, Storing, and Using Smart Notes, Evaluating Tech Tools for Adults

Why consideration of the different perspectives might be useful?

Having asked you to recognize the multiple perspectives that I have identified, I owe you some explanation for why I think anyone interested in taking notes should expand their awareness of the background content available on this topic. I have found a couple of personal opportunities. First, the work from the perspective of academic studying has been far more carefully evaluated and useful in answering questions of why and if specific activities work. The knowledge management entrepreneurs offer specific “how to do it” suggestions and have strongly promoted the use of technology tools in PKM. The organizational knowledge management perspective extends the note-taking and PKM for life-long learning expanding core ideas beyond the academic classroom setting. 

The links I provide here should open to many other resources on the perspectives I have identified.

References not linked

Pauleen, David (2009), “Personal knowledge management: putting the ‘person’ back into the knowledge equation”, Online Information Review, vol. 33, no. 2, pp. 221–224, doi:10.1108/14684520910951177.

Rickards, J. P., & Friedman, F. (1978). The encoding versus the external storage hypothesis in note taking. Contemporary Educational Psychology, 3(2), 136-143.

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