Blurts

I have read descriptions of how others more work with technology and after a recent post on my preference for a service I use frequently, I thought I would describe my workflow. If there is value in posts of this type I would think it would be in the identification of the services used and the reasons these services were selected. This gives others something to consider.

So, I am a retired academic, but I still do a lot of writing. What I write ends up on social media, in blog posts, or as textbooks or related materials for preservice or practicing educators. I maintain a traditional academic approach of providing a context for my comments by connecting to other sources that I am either reacting to or explaining. So, sometime in my workflow I read other content, abstract key ideas, organize these ideas with my own insights or experiences, and then generate a summary. This process may take minutes or months. The longer delays between reading and writing reflect either the storage of ideas for future writing projects or the size of a writing project which simply requires a great deal of planning, organization, and production (e.g., a book).

A number of personal preferences influence the tools/services I use and the capabilities I want. These are not preferences that were thought through and then implemented, but desires that emerged over many years. The following are some things I recognize about how I like to work:

• I prefer to read on a tablet (iPad) and write using a keyboard with a large monitor.
• I frequently work from different locations and use multiple devices (phone, tablet, computer). I use mostly Apple hardware, but not always.
• My reading is done with the intent of using ideas or facts identified now in the future making highlighting and annotation valuable. Ways to search this differentiated content and move it efficiently to a centralized location for storage, integration, and rephrasing are useful. 
• Accurate citation and maintenance of sources are important.

Raw content inputs to public presentation:

Books 

• Kindle to highlight and annotate
• Diigo to download Kindle annotations and use outline function to select and organize ideas
• Google Docs to integrate and generate content then sent to public outlet (e.g., WordPress, Concrete5, Kindle book)

Scientific articles 

• Download as pdfs and formal citations from university library into BookEnds for highlighting, annotation, tagging and grouping for long term storage
• Notes taken from reviewing highlights and annotations entered into Google docs 
• Google docs used to generate products for public outlet

Other pdfs 

• Mendeley to store and highlight or Skim to highlight if not interested in long-term storage of pdf
• Google docs to collect ideas from longer document or documents
• Google docs to integrate for eventual public outlet

Web content 

• Diigo for storage, highlighting, annotation, and tagging or Evernote for highlighting and storage for immediate use; 
• Google docs for collection of ideas from source or sources; 
• Google docs for integration for eventual public outlet

Bookends – https://www.sonnysoftware.com/

Diigo – https://www.diigo.com/

Evernote – https://evernote.com/

Mendeley – https://www.elsevier.com/en-in/solutions/mendeley

Skim – https://skim-app.sourceforge.io/

Bookends

Bookends works on an iPad and a Mac. I use it because it allows me to store journal articles as pdfs, highlight these pdfs on the iPad, and store the formal citations for the articles.

Diigo

Diigo is a social bookmarking tool with some useful additional feature. It bookmarks web pages and stores the highlights from these web pages (first image). It also connects with Kindle to download the highlights and annotations from Kindle books (second image). Diigo has a built-in outliner allowing the selection of content from stored highlights to be integrated into an outline. Each highlight transferred to the outline contains the identity of the original source.

Mendeley

Mendeley is a service for storing and annotating pdfs. I use Mendeley for saving and organizing pdfs that are not journal articles.

Skim

Skim is an open-source I use when I want to highlight and annotate a single pdf for immediate use. Skim shows the highlights in a column allowing an efficient way to review the highlighted comments in context.

We are all looking for things to do around the house and yard to pass the time until we have greater freedom to move about. I am spending more time gardening. I have also been watching and trying to photograph birds. When I am up north, I see many different birds. Some are not our friends and a couple of the woodpeckers have made large holes our our home for a nest.

My urban home offers fewer nature options unless you count the turkeys that kind of wander about. I have tried feeding birds here until this Spring and we do have a pair of cardinals which is a species we do not see up north.

Four or five years ago Cindy bought me a bird cam she found on sale. I have not really used it, but I thought I would try it to see if I could get some photos of the cardinals. At first, the presence of the camera seemed to scare everything off, but I did see one of the cardinals and so I hooked the camera up to my computer to see what I could find. This is interesting. I am going to have to learn to set the time and date on the camera.

There are many options in the note-taking app space. Note-taking is the label that is used, but the term probably encourages the wrong interpretation. These apps will accept text input provided by a user, but this not the reason I use one. What I want to do is collect resources from web pages, store these resources for later use, read these stored resources including highlighting and annotating, and eventually review these marked up resources in the process of writing something (such as a blog post). I have tried pretty much all of the options and pay for a Premium version of Evernote. The official cost for Evernote Premium is significantly higher than I pay and I am not sure why. I may have an education rate.

So, I get a break for the Premium version and Evernote is great and powerful, but this is still quite a bit of money for the way I use it. This is my frustration, I need more than free, but I use very few of the opportunities Premium makes available.

Recently, Notion, another option from this category, announced that it was removing the capacity limits on its free version. This certainly caught my attention. I reviewed Notion a year or so ago when it had the capacity limit for free version (there is also an educator version). I am sticking with Evernote as I will explain shortly, but others should certainly take a careful look at Notion. Like Evernote it has far more capabilities than I use. It offers templates for various uses some of which include sharing such as a type of blog.

My decision not to switch (my Evernote subscription bill comes due soon) is not related to Notion per se, but to what is called a web clipper. This is an extension for browsers that allows the collection of content from a web source for storage in the note-taking tool. Evernote has a great clipper allowing multiple collection capabilities. The extension for Notion is less consistent. It seems to work for some web pages, but not others. What I need is the collection of text so that I can highlight, annotate, etc. in the note-taking application and I don’t want to work on a topic for an extended period of time and then find it has saved some of the resources I have located and not others.

Here is the Evernote content stored from the article from The Verge I reference above.

I tried the Notion Clipper several times with this same article. In one case, it stored the URL and in a second the URL and images. With other web pages it does bring in the text so it is this inconsistency that troubles me.

So, this may or may not be a deal breaker for someone looking for a note-taking service. It depends on your circumstances.